General FAQs

You may find information on how to register for the symposium here.

You can absolutely present with someone else. You will be asked to indicate whether you'll be presenting as an individual or in a group when you fill out your application. 

As of 2022, we will no longer be hosting live Plenary Talks during FVS. You will now have the option of doing either a 3-minute talk OR a 5-minute talk.

FVS is held virtually through Canvas. There will be an in-person kick-off event on Corvallis campus for students to view select 3-minute talks live and network with their peers and faculty.

No, you are not required to include your face. You can simply do a voiceover on the presentation. 

You will interact with attendees by responding to comments left on your videos discussion board through out the event.

FVS will occur over a select time period (more information here) and you are expected to engage with your discussion board responding to any questions you may receive. Student presenters are also required to comment on their peers presentations as well. 

Getting Started

You can find all the information on the Canvas page or by visiting the creating your pre-recorded talk page. You can email [email protected] with other questions. 

You can talk about what you have done so far and what you are planning to do going forward as well as anticipated impacts. It is important to note that your project does not need to be complete to present your work. If you look at these pre-recorded talk examples, you can try to keep it in this general format.

You should be able to add the supplemental information as a comment. It might depend on the size. You can always let folks know you can email them more information.  

We encourage students to make 3-minute or 5-minute pre-recorded talk and not to go above 3:30 or 5:30.

1) You can write out your script and read it directly when you are recording. 2) You may record your talk on Kaltura and use the transcript function on Google Docs to transcribe your presentation. 3) You can get a transcript directly from Kaltura

You can find tips on how to formulate your transcript here.

Please attend our drop-in undergraduate research advising hours on Mondays and Tuesdays from 1-3 pm via Zoom to speak with an ambassador if you have any questions. You can also schedule a one-on-one meeting with our team by emailing options to [email protected].  

Kaltura, Recording Presentations and Troubleshooting

Yes, you can use Zoom. Another option for screen recording is to use Kaltura on Canvas. Here is a tutorial that you will find helpful. You can email [email protected] with other questions. 

Posting your Presentation and Interacting on Canvas

You do not need to post your slides. However, you will be sharing the transcript. If someone asks for your slides, please make sure your faculty mentor approves of this first before sending your information. 

We require transcripts to accommodate for a user-friendly experience for all participants. You can find tips on building your transcript here.

The end of your slides would be a good place to include citations. Here is a page to reference for more information on citations. You can also confirm with your faculty mentor what citation format they prefer. 

If you have time at the end, please include an acknowledgment slide. This is where you can thank your mentor(s) and highlight any special funding you received to complete this project. 

Any disrespect, bullying, or harassment of people and their identities will not be tolerated. If you witness or experience any incidences of this, please email us at [email protected].

Please respond to all the posts on your discussion board. If the question is repetitive, interact by responding using or rephrasing the answer you have shared. Think of how you would interact if we were in person.  


The Canvas page will be open to the public on October 23. Presenters and faculty will have been added before that date to review and finalize the presentation.  

You should receive an email to the email address you used to register. Please check your spam folder.

Please email the [email protected] saying you have not been added yet, and we will get you added in.

Yes, everyone is invited and welcomed to attend. 

Last year we had over 200 community partners engaging in Canvas. We expect around the same amount of folks to participate. 

Mentor Questions

Your faculty mentor should have received an email from the Office of URSA with information on how to approve. If they did not receive it ask them to check their spam folder or email our office at [email protected] to approve the application.  


Email [email protected] about where you are in the process. We will make sure that your faculty approved the presentation. If you have an email confirmation approving your final presentation, feel free to forward it to us.


No, you cannot present without the approval of your faculty mentor. Please have your faculty mentor email us their confirmation, and we will add you to Canvas once you are approved. 

If you work more closely with a graduate student, post-doc, lab manager, or other student, you will need approval from the faculty mentor they report to.